Instructions for authors

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The conference will be held via Google Meet (invited speakers and short talks) and Twitter (posters). Registered participants will join the Google Meet and will be able to interact with the speakers (e.g. ask questions orally or in the chat). The Google Meet session will also be broadcases on YouTube Live, in the channel of the Universidad Complutense de Madrid. If you have indicated in the sign-up form that you would like to retain a certain level of privacy, we will contact you directly and work with you to make sure that you will still be able to enjoy the conference.

The next steps:

If you present a poster:

  1. Design your poster – explain your work in a manner that is accessible for a non-expert audience

You can choose the format you think is best, but we recommend a horizontal format in high resolution (> 2000×3000 pixel). A good option for poster design is PowerPoint, which also allows to export the poster in .jpg format. If you need more information, please get in touch with us and we’ll send you some examples. Keep in mind that the audience of our conference is from very different areas of expertise and not everybody will have a background in your area. Please send us the poster before 23h CET on November 13th.

  1. Make a video (optional)

Optionally, you can make a little video (about 5 minutes) with a walkthrough of your poster. You can use, for example, the “Record Presentation” function in PowerPoint and export the video in mp4 format. Send us the video before 23h (CET) on November 13th.

  1. Create a personal Google Meet session

Optionally, you can also create a personal Google Meet session that the other attendees of the conference will be able to access to talk to you about your poster. Go to https://meet.google.com/, click on “New Meeting” and choose “Obtain a meeting link for sharing”. Copy this link, save it for yourself and send it to us. We will share this link will all attendees. They will be able to access the session during the poster slot on conference day and talk to you about your work.

  1. Present

On November 16th, we will upload your poster on Twitter from our account (@PRISMAciencia), accompanied by the hashtag #conferenciaPRISMA and a YouTube link to your video, if you have decided to do so. We will also tag you, so you will get notifications about comments and questions other attendees may leave under your poster, and you will be able to interact with them. If you have chosen to create a private Google Meet session, you will be able to access during the poster session to chat about your poster with other attendees.

I am presenting a poster. What exactly do I have to prepare?

  • Send us your poster before 23h (CET) on November 13th.
  • Send us your Twitter handle (as an example, in our case that would be @PRISMAciencia). If you don’t have a Twitter account, you can create an account for free.
  • Optional: Send us your video before 23h (CET) on November 13th.
  • Optional: Send us a link to your private Google Meet session.

If you have a talk

  1. Design your presentation – explain your work in a manner that is accessible for a non-expert audience

Please time your talk to last about 10 minutes. We recommend that you accompany your talk with a presentation (e.g. PowerPoint). Keep in mind that the audience of our conference is from very different areas of expertise and not everybody will have a background in your area.

  1. Present

On November 16th, connect to the Google Meet that we will be using for the conference. We will send you the link before the conference. You will be able to share your screen to show your presentation to the audience. At the end of each presentation, there will be about 5 minutes for questions.

I am giving a talk. What exactly do I have to prepare?

  • Prepare your presentation and have it ready for November 16th.
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